Busy or Productive?

One of the best ways to accelerate your progress towards achieving your most important goals is to understand the difference between being busy and being productive.
These days everyone is busy. We’re busy with work commitments, family commitments, community commitments and study commitments just to name a few. We all seem to start each day with a long and demanding ‘To Do’ list.

The big question is – Are the items on your ‘To Do’ list leading you towards achieving your most important goals?

Being truly productive does not involve simply getting a lot of tasks done. It involves identifying and completing the specific tasks that will lead you where you really want to go.

A great question to ask yourself at the end of each day is:
"Am I a step closer to achieving my goals than I was this morning?"
If the answer to this question is "Yes" then you’ve had a productive day. If the answer is "No" then chances are you’ve been very busy but not really productive.

The best way to make the transition from being busy to being productive is to follow these steps:

Step 1: Identify your most important current goals

Step 2: Determine the specific tasks that will move you a step closer to achieving each of your goals

Step 3: Schedule these tasks early in your day when you’re fresh and alert
For example, when I was a computer consultant, I was working up to 70 hours a week but deep down I knew that my actions were not taking me any closer to achieving my goals. I felt like a duck swimming against a fast flowing river. I was paddling as hard as I could but I just wasn’t getting anywhere.

Finally I realized what the problem was – I was always busy but never productive.

To break this pattern I set aside one hour a day as ‘My Time’ to work on my own business. This wasn’t always easy to find but I loved the feeling that came from knowing I was doing something productive each day to achieve my goals.

Eventually those one hour blocks of time led to the creation of PianoIsFun.com which in turn helped me to walk away from the corporate world.

So I encourage you today to make the transition from being busy to being productive by following the three steps above. When you know what your goals are and you commit to taking a productive step towards achieving them each day, your success really is just a matter of time.

How To Become A Leader

One of the surest ways to achieve success in life is to become a leader in your chosen field. Many people shy away from the thought of being a leader because they don’t feel that they have the natural confidence or ability to lead others, but there is a secret to becoming a great leader…

The secret to becoming a great leader is to understand that most leaders started out by being ‘intelligent followers’.

An intelligent follower is someone who:

1. Chooses the right leader to follow

2. Listens and learns from the person they are following

3. Takes actions and applies the things they learn

Once you start using this process you will discover that leadership is a skill like any other and that you can learn to be a great leader.

So today I’d like to encourage you to make the decision to become a leader in your chosen field.

Start by identifying someone in your area who has achieved the position you want to achieve and who conducts themselves with integrity. Next, learn as much as you can by observing and listening to the person you have chosen to follow. If you don’t have personal access to them, subscribe to their blog and follow them on Twitter to gain an insight into the way they think.

Finally, the most important step of all is to apply the ideas and strategies that you learn. One of my favourite quotes of all time is this:
” Knowing is not enough, we must apply.
Willing is not enough, we must do.”
By being an intelligent follower, you will rapidly gain the skills and experience that you need to become a great leader in your own right.

How To Get What You Want

Asking people for what we want can sometimes be a difficult process involving awkward discussions and potential conflict. However, it doesn’t have to be that way.
The secret to getting what you want from other people is to develop a genuine sense of reciprocity by giving before you receive.

The term ‘reciprocity’ describes the expectation that people will respond to you in the same way that you respond to them. So if you give another person something of value, they will be much more inclined to give you something in return.

Next time you want something from someone, instead of simply asking or demanding what you want, try using the following Reciprocity Formula.

The Reciprocity Formula

Step 1: Analyse the situation from the other person’s point of view and try to identify what they currently want. If you can’t figure out what they want, the best thing to do is to ask them.

Step 2: When you have identified the main thing they want, present your case by saying something like, "If I help you achieve… [what they want], could we discuss… [what you want]. Most reasonable people will be open to this approach because they are receiving before they have to give.

Step 3: Follow through and help the other person achieve their objective. The more time and effort you put in during this step, the more reciprocity you will develop.

Step 4: When you have achieved the objective you agreed upon, revisit your initial discussion and ask for what you originally wanted.

Here’s an example that shows how the Reciprocity Formula works in the real world:

Sherry worked as a Sales Rep in a software company and wanted to ask her boss for a raise. From previous experience, she knew that simply asking for a raise was rarely effective so she decided to apply the Reciprocity Formula.

Step 1: Sherry had lunch with her boss and asked him what his major goal was for the quarter. He informed her that what he really wanted was to sell 1000 copies of the companies new accounting software before the end of the financial year.

Step 2: Sherry then presented her case by saying, "If I can sell 1000 copies of the new accounting software by June 30th, would you be open to discussing a raise?" Her boss said he’d be happy to.

Step 3: Sherry got down to work and devised a viral marketing campaign on the Internet. She worked extremely hard and her boss could see that she was serious about achieving her goal.

Step 4: Sherry achieved her sales goal and arranged to have lunch with her boss again. In a three month time frame, she’d added a great deal of value to the company and in doing so, she’d also built up a genuine sense of reciprocity with her boss. Over lunch, Sherry’s boss confirmed that he would be happy to give her a raise.

Giving before you receive and developing a genuine sense of reciprocity is one of the most effective ways to get what you want from other people. So today, I’d like to encourage you to use the Reciprocity Formula to develop true WIN-WIN agreements that will help you achieve your most important life goals.

How to Write Great Project Documents

Take these top tips to improve your writing skills:

Keep it simple
Great writers can cover whole topics in just a few short paragraphs. To do this, you need to remove any surplus content, clutter and jargon and write in simple, plain terms that everyone understands. That way, your documents will be quick and easy to read.

Make it focused
To create a powerful project document, you need to focus purely on the topic. This will make your document more persuasive and inspiring to read. So think carefully about the content that your readers expect you to cover. Then list your topics and stick to them. Never write off the topic. If you need to go off topic, then put the content in an Appendix at the end and refer to it.

Have a clear structure
You also need to think carefully about your Table of Contents. Your readers need to be able to scan the Table of Contents to get a quick feel for what your document contains. The Table of Contents should be simple and easy to understand. In your document, you should also:
Use tables to make it easier to read
Insert diagrams to explain difficult topics
Use short paragraphs to accentuate points
Make use of bolding, italics and underlining
Use bullets, as they are easily scanned.
Always tell a story
Everyone loves a good story. So write each document as though it was the best story in town. Start with the beginning by introducing your topic and telling them what they are going to learn by reading your document. Then write the main body of the document and end with a conclusion.

Make it flow
Write your document so that each of the sections flow from one topic to the next. This way, the user never has to pause to work out where they are. So before you finish each section, introduce the next section.

Just the right amount
Give your readers “just the right amount of information” needed. Keep it short, but informative and helpful.

Be inspiring
Great writers are passionate about what they are writing. If you are positive and inspirational about your documents, then your reader will catch the excitement and your document will be enjoyable to read.

If you want to use well written documents for your project, then get a head start by downloading the Project Management Kit

The templates are incredibly well written and they use all of the tips above to help you create high quality documents for your project.